- Processed personal data
Our Company processes your personal data (e.g. for the purpose of concluding a contract, processing registrations or enquiries, sending event newsletters, etc.) to the extent necessary to provide the service. If you refuse to disclose personal data required for any of the above reasons, we may not provide you with the appropriate service or other performance for which you need to process your personal data.
Personal data that our Company processes may include, in particular:
(a) personal name and surname;
(b) job position;
(c) the telephone number of the data subject;
(d) the email address of the data subject.
(e) your company details;
(f) billing address.
In the event that you choose to contact us first (e.g. via email, contact form placed on our website, telephone call, etc.), our Company processes only personal data that you voluntarily provide us (for example, in order to make a specific offer of our services for you or to contact you with a response to your inquiry and etc). If you contact us through our website, especially if you use our contact form, you may be asked to fill out certain details about yourself. This data may in particular include:
(a) Your first and last name;
(b) Your job position and company name;
(c) Telephone number;
(d) Email address.
Failure to provide these data may result in failure to process your registration or inquiry.
- How do we use this personal data (purpose of processing)?
All data you provide us is used only for the purposes of performance of the contract or to answer your inquiry. We may use your personal name, surname, and email address in addition to the one specified above to send you business communications about the services we provide and which we believe might be of interest to you.
The provision of personal data for the purpose of performance of the contract is our contractual requirement and failure to provide it may result in the conclusion or the termination of a contract. This is not the case if the purpose of processing the sending of business messages is – you may refuse this processing at any time, without affecting the relationship in any way. If you are not interested in receiving business messages and newsletters, it is sufficient to send an e-mail with the relevant request to firstname.lastname@example.org or to another address from which you received the commercial message.
- Who has access to your personal data?
We only have access to your personal information. We further provide your personal information to third parties (our subcontractors) for the proper performance of the contract or the fulfillment of legal obligations – such as accommodation facilities, only to the extent necessary and consistent with the law. We may also make your personal information available to authorized third parties in accordance with applicable laws, in particular public authorities (eg. law enforcement agencies, etc.).
We do not provide or sell your personal information to third parties except for the entities specified above, external employees and other service providers that we employ to perform the tasks on our behalf. We may share your personal information with our professional organizations (our event sponsors and exhibitors) to promote similar products and services related to your area of interest, and with other participants of the events. If you do not consent to share your personal information with third party organizations or participants please email email@example.com
- What is the processing time of your personal data?
We process your personal data for as long as necessary, i.e. for as long as we provide our services or perform a mutual contract or agreement, or for the time necessary to perform archiving duties under applicable laws, such as the Value Added Tax Act, accounting or archiving law. For the duration of 10 years since the termination (or fulfillment) of the agreement, we may also keep your personal data in order to protect the legitimate interests of the Company.
- How are your personal data secured?
Our Company uses the appropriate technical, organizational and administrative security measures to protect your personal data. With these measures, your personal information is protected against loss, misuse, unauthorized access, disclosure, alteration or destruction.
- Do we process children’s personal data?
Our website is not intended for children under 18 years of age. We do not process personal data of children under 18 years of age. If we find out that personal data has been gathered for children under the age of 18, we will immediately remove these personal data. If you believe that a child under 18 has provided us with personal data, please email us at firstname.lastname@example.org
- What are your rights in relation to the protection of personal data?
Your rights to our processing of your personal information are as follows:
(a) Right of access to your personal data;
(b) the right to correct your personal data;
(c) the right to delete your personal data;
(d) the right to limit the processing of your personal data;
(e) the right to the portability of your personal data;
(f) the right to withdraw consent to the processing of personal data where the lawfulness of processing is based on consent to the processing of personal data;
(g) right to object to the processing of your personal data;
(h) the right to file a complaint for the processing of your personal data.
Below is a detailed explanation of the content of your individual rights so that you can make a closer picture of their content. You can claim all your rights by contacting us at the email address email@example.com
Right of access to personal data
The content of this right is the ability to ask us at any time to confirm whether or not your personal data is processed and, if they are, for what purposes, to what extent, to what extent they are made available, the time they will be processed, whether your processing of your personal data takes place for automated decision-making, including profiling, and, finally, whether there is a right to repair, erase, limit processing or objection.
Right to repair your personal information
The content of this right is the ability to ask us at any time to correct or supplement your personal data in case it is inaccurate or incomplete.
The right to delete your personal information
The content of this right is our duty to delete your personal data if:
(a) they are no longer needed for the purposes for which they were collected or otherwise processed;
(b) You have objections to processing on your part and there are no legitimate reasons for processing
(c) processing is unlawful;
(d) There is our legal obligation to delete your personal data.
The right to restrict the processing of your personal data
The content of this right is that, in case of any disputed questions regarding the processing of your personal data, we are obliged to restrict the processing of your personal data. This limitation means that we will mark the personal data you have selected and ensure that they are not processed other than storing them. This does not apply if any of the exceptions provided for by law are met.
Contentious issues within the meaning of the foregoing may for example be the fact that:
(a) You deny the accuracy of your personal information;
(b) Processing is unlawful and you refuse to erase personal data and instead request restrictions on its use;
(c) The Company no longer requires your personal data for processing purposes, but you ask for such personal data to determine, exercise or defend legal claims (the right to limit processing thus protects your interests as the Company prohibits their deletion); or
(d) You have raised an objection to the processing of your personal data.
If the reasons for limitation on the processing of your personal data cease to exist, the processing limitation will be immediately revoked by the Company.
Right to the portability of your personal information
This right means that if you have provided us with personal data concerning you, you have the right to require us to forward this data directly to another personal data administrator in a structured, commonly used and machine-readable format, provided that :
(a) the processing of personal data is carried out in the Company in an automated manner;
(b) processing is based on consent to the processing of personal data or to the conclusion or performance of the contract.
Right to withdraw consent to the processing of personal data
For some categories of personal information, it is essential that you consent to the processing of personal data for one or more specific purposes. If you have been authorized to process selected categories of personal data whose processing is not necessary for the purposes of fulfilling the contract, fulfillment of the Company’s legal duty, protection of important interests of the Company or other natural person, fulfillment of a public service task or public authority; or for the purpose of protecting the legitimate interests of the Company, you are entitled to withdraw your consent to the processing of your personal data at any time.
If you would like to withdraw your consent to the processing of selected categories of personal data to which you have previously given your explicit consent, it is sufficient to send an e-mail message stating your consent to the processing of the selected categories of personal data to firstname.lastname@example.org with the personal details you do not want us to continue processing them. To speed up processing your application, we recommend that you enter the “Revocation of consent to the processing of personal data” in the subject of the e-mail message.
Revocation of consent is also possible directly from any commercial communication (the so-called newsletter) sent to your e-mail address.
Revocation of consent is without prejudice to the lawfulness of processing based on consent given prior to his / her removal. Revocation of consent also has no effect on the processing of personal data processed by the Company under another legal title.
Right to object to the processing of your personal data
The content of this right is the possibility of raising your objection against the processing of your personal data, which we continue to process after termination of service under the legal title of legitimate interest. The legitimate interest of the Company may be, for example, the retention of personal data in order to effectively defend the Company in the event of a dispute with the client. For these purposes, the Company is authorized to retain the personal data of the client even after a reasonable period of time after termination of the service, as the personal data of the client may enable the Company to defend its rights and legitimate interests in any dispute.
The Company is not authorized to continue processing your personal data unless it demonstrates serious legitimate processing grounds that outweigh your interests or rights, or for the determination, performance, or defense of legal claims.
If we process your personal data solely for the purpose of direct marketing, you are entitled to object at any time to such processing of personal data. If you make such an objection, our Company will no longer process your personal data for direct marketing purposes.
If you have any questions about this text or about processing your personal information, you can contact us at any time via email email@example.com.